Carer Payroll

 Carer Payroll Explained

Carer payroll is simply paying carers the money they’ve earned. This includes calculating their wages, taking out taxes, and making sure they get paid on time.

What’s involved?

  • Keeping track of how many hours carers work and what they earn.
  • Calculating their pay and taking out the right taxes.
  • Paying carers on time.
  • Following tax rules.
  • Helping carers save for retirement.
  • Paying carers when they’re sick or on holiday.

It can be tricky to do this yourself, so many people use payroll services to help.

Do you receive Direct Payments?

Direct payments are a way for people who need care and support to receive money from their local council instead of the council arranging care services for them. This gives people more control over their care.

How it works:

  • Assessment: You need to be assessed by the council to determine your care needs.
  • Direct payment: If you’re eligible, you’ll receive a set amount of money to use for your care.
  • Your choice: You can use the money according to your support plan to meet your needs.

Important to know:

  • You’re responsible for managing the money and employing any carers.
  • There are rules about how you can spend the money.
  • The council can offer support with managing the payments.

Frequently asked questions

Here are some of our most frequent enquiries relating to our services for Carer Payroll.

  • How often will my carer be paid?

    We can pay staff weekly, every two weeks, every four weeks, or monthly. However, if you use money from the council to pay your carers (Direct Payments), you can usually only pay them every four weeks or once a month.

  • How do I submit hours worked?

    You can send us your carers timesheets by WhatsApp, email, or post.

  • Are my carers entitled to Holiday?

    Yes, all employed carers are entitled to 5.6 weeks paid holiday per year – this equates to 28 days per annum for a Carer who works a five-day week, and it includes bank holidays.

    We help you by calculating your Carer’s holiday entitlement and show the running total of their remaining holiday on their payslips.

  • How does sick pay work?

    Certain conditions must be met for your carer to qualify for Statutory Sick Pay. A self-certificate must cover the first 7 days and a Doctor’s fit note is required after that.

  • My Employee only works for a few hours each week, do they need to be added to the payroll?

    Yes, all workers need to be processed on a payroll to comply with HMRC regulations.

  • How do I get more timesheets?

    Getting started is easy. Contact us to discuss your payroll needs, and Contact us and we can provide these free of charge.

  • How will I get my reports?

    All reports will be delivered via a secure online portal which you will have 24/7 access to. Other delivery options are available on request.

  • How will my carers get their payslips?

    Payslips will be delivered via a secure online portal which they will have 24/7 access to, including Payslips, Pensions letters, P60’s,P45’s and other communication.

  • My carer is expecting/having a baby now what?

    Your carer may qualify for Statutory Maternity/Paternity Pay. Certain conditions must be met for your carer to qualify. Your carer will need to provide a MATB1 Form which she will receive from her Midwife after 20 weeks/or SC3 Form for Paternity. We will then assess if they qualify or need to claim from the Job Centre.

  • How do I transfer from another payroll agent?

    We’ll make the changeover smooth without interrupting your carer’s pay. We’ll handle everything with your old payroll company and keep you updated.

  • How do I get started?

    Getting started is easy. Contact us to discuss your payroll needs, and we’ll provide a tailored solution and guide you through the setup process for a smooth transition.

Contact Us

Options

Self-Managed Payroll

You will be responsible for :-

  • Making all payments to
    • Carer’s
    • HMRC
    • Pension
    • Court Orders
    • Invoices
    • Insurance
  • Submitting monitoring to the local council

Part- Managed Payroll

Direct Debit Option
You will be responsible for :-

  • Insurance
  • Submitting monitoring to the local council
    • Carer’s
    • HMRC
    • Pension
    • Court Orders
    • Invoices
    • Insurance

We will be responsible for:-

  • Making all payments to
    • Carer’s
    • HMRC
    • Pension
    • Court Orders
    • Invoices (On Request)

Fully Managed Payroll

We will be responsible for :-

  • Making all payments to
    • Carer’s
    • HMRC
    • Pension
    • Court Orders
    • Invoices
    • Insurance

Sending quarterly account statements

Fully Managed Account (Invoice Only)

We will be responsible for :-

  • Making all payments to
    • Care Agencies
  • Submitting monitoring to the local council
  • Sending quarterly account statements